Success Story: Dohme Pilzvertrieb

Digital IT inventory management at the mushroom experts

The company Dohme Pilzvertrieb GmbH was faced with an increasing challenge: IT devices, contracts, and digital equipment were sprouting up like mushrooms throughout the company, but there was no central overview. However, with the introduction of PASS Inventory Software, the company successfully mastered the digital transformation, recording over 2,000 assets and automating IT processes, which significantly reduced administrative effort.

In many medium-sized companies, IT infrastructure is still managed on a decentralised basis. This was also the case at Dohme Pilzvertrieb GmbH until Frederik Elsner took over as IT manager: “Our goal was to make IT management more transparent and efficient by consolidated in a central system that could be accessed with a single click.”

Holistic value creation meets digital infrastructure

Dohme Pilzvertrieb GmbH is a medium-sized company headquartered in Hessisch Oldendorf, near Hanover. It has another location in the Berlin-Brandenburg metropolitan region. The company is active not only in the distribution of edible mushrooms, but also covers the entire value chain: from its own compost production and cultivation to packaging and delivery to large German retail chains. With over 500 employees, Dohme supplies food retailers throughout Germany.

[Translate to Englisch:] Digitale IT-Inventarisierung beim Pilzexperten.

Until now, Dohme Pilzvertrieb has lacked a structured overview of its existing hardware and IT contracts. “Transparent management was therefore virtually non-existent,” says Elsner. “Our goal was therefore to introduce a central software solution that would allow all IT assets to be recorded, assigned, documented, and managed regardless of location.”

At the extensive production site, which comprises numerous halls, employee accommodation, and growing and harvesting rooms, it was necessary to manage and inventory hundreds of devices, including computers, laptops, time recording terminals, printers, ID scanners, signature pads, smartphones, routers, and Wi-Fi amplifiers.

PASS brought clarity and efficiency

Dohme Pilzvertrieb found what it was looking for at PASS Consulting Group, an IT and software company based in Aschaffenburg. Their inventory software provided all the necessary tools to simplify the edible mushroom supplier's IT landscape. Within just a few weeks, more than 2,000 assets were recorded in the system. Implementation at both locations went smoothly. PASS impressed not only with its rapid deployment, but also with comprehensive software training and reliable support.

The core of the solution is the structured inventory of all hardware. Each computer, laptop, printer, or peripheral device above a certain value with a value above a certain threshold is assigned an inventory number and entered into the system. With the option to link each device to a specific location, users can easily track where assets are situated.In addition, mobile phone contracts, loan agreements, and other IT-related documents can be centrally managed within the software.

The PASS Inventory Software app, featuring an integrated QR code scanner, adds even more convenience. It enables employees to identify hardware directly on site. For example, devices in splash-proof housings can be identified using an externally attached QR code – thus complying with the stringent hygiene requirements of mushroom cultivation.

Real efficiency gains through professional inventory management

The PASS inventory software has become an integral part of day-to-day operations. In particular, quick and easy access to warranty periods, invoices, and contracts has significantly relieved the workload for the IT team. Working with PASS has provided Dohme Pilzvertrieb not only with greater transparency, but also with genuine efficiency gains.The introduction of the PASS Inventory Software marked an important step toward digitalization and professional IT management— a solution perfectly tailored to the needs of a growing medium-sized company.

“The introduction of PASS Inventory Software was a real game changer for us. We have now inventoried over 2,000 assets and achieved enormous time savings in our day-to-day business. The app functionality with QR scanning is worth its weight in gold – especially in our environment with its special hygiene requirements. This solution is ideal for a medium-sized company like ours.”

Frederik Elsner

IT Manager, Dohme Pilzvertrieb GmbH