Media interruption-free fulfillment of your requirements, barrier-free, and pursuant to E-Cohesion
Through the European Social Fund (ESF), the EU offers its members grants with seven-year programming periods for the implementation of operational programs. These programs may focus on reducing unemployment, combating poverty, improving the level of education or supporting disadvantaged persons. The funds are distributed in shared responsibility between the Member State and the EU Commission. This too often results in comparatively high demands on the processing of grant requests, grant management, reporting and the extensive accounting processes. The requirements for the solution used in subsidy management are correspondingly complex and multifaceted.
ESF Grant Management Software by PASS for managing public funds in multi-level governance
Every day, our Grant Management System currently ensures that the distribution of funds meets the needs of our customers. The modular Grant Management Software provides you with an intuitive and straightforward frontend, comprehensive reporting functionalities, and a system for managing funds. Taking into account your IT security and data protection requirements, the solution can be connected to your existing backend systems.
The ESF Grant Management System enables the handling of all the process steps regarding a funding case – from the application to approval and commitment up to the request of funds and the proof of use. In doing so, potential changes, contradictions, as well as all relevant and individual aspects of your grant management are taken into account. Communication between the approving authorities and the grant beneficiaries takes place without media discontinuity and in a revision-proof manner. With Authega, a qualified electronic signature is currently already connected in the system configuration, which replaces the written form requirement in ESF funding. The integration of additional signature and eID-procedures will of course be possible in the future. Furthermore, interfaces to national systems as well as the EU SFC interface (e.g. declarations of expenditure and applications for payment, implementation reports and notifications according to Article 112 of the CPR). Our online system for the processing of grant requests thus fulfills all requirements resulting from e-cohesion.
Fulfillment of all EU requirements for completely media interruption-free communication
Qualified electronic signature as a substitute for the written form requirement
Standard reports in the national and European context (according to GDPR) and configurable reports, e.g. for inquiries from the political sphere
Roles and authorization system
Creation and assignment of complex roles at different levels of administration and management of authorizations
Optionally display of the real cost accounting or the different flat rate types
YOUR IT INFRASTRUCTURE
Seamless integration of the software solution into your existing system architecture
ESF Grant Management from application to completion
The PASS Grant Management System is an online system that fulfills all process steps from project proposal to proof of use in accordance with national and European law as well as all regulatory requirements including reporting.
It allows you to collect and report all the data of your funding cases, including the budgetary allocation to budget titles or indicative budget items. Our grant management software can also be used to manage, for example, all voucher data relating to disbursements and receipts or unstructured data in documents in a clear manner for the respective procedure in a file for each grant case. In addition to real cost accounting, the system supports you in the implementation of three types of flat rates: flat rate, unit costs and lump sum. Award procedures can also be taken into account.
Request for project funding
Approval or rejection of a project proposal, incl. approval notice
Management of all financial transactions including commitment, disbursement, and acceptance
Intermediate and total use – depending on the duration of the funding case
NO REQUIREMENT OF WRITTEN FORM
Handling of funding cases without (additional) correspondence directly through the system
Connection to document management, information and notification system
Audit-proof conclusion of the granted project funds
Historization & Versioning
Traceability of the processing of funding data
PASS offers you the entire infrastructure of its own tier-3.5 data center, including the following services:
- Monitoring via suitable systems
- Data security measures
- Health check measures
- Security updates
- Identification and classification of errors
- IMAC for operating components at the data center
- Optimization measures
- IT emergency management
- Acceptance tests and release for production
- User administration
- Compliance controlling
Depending on the requirements, PASS covers the entire service spectrum including subject specification, technical specification, implementation, testing and commissioning. In addition, we offer maintenance and data correction and operation at PASS' own highly responsive and ISO 27001-certified data centers. The ISG Institute for Social Research and Social Policy is a specialized partner, having been advising PASS on the implementation of operative programs since the inception of the ESF on EU, national and federal levels.