Inventory Software

Complete overview of your operating resources
with PASS Inventory Software

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Inventory management made easy

Messy Excel spreadsheets, lack of transparency, and high manual effort – as inventories grow, managing assets within the company quickly becomes a real challenge.

With our inventory management software and integrated mobile app, you can easily digitize your asset management: all inventories are centrally recorded, processes are automated, and departments such as IT and procurement are seamlessly connected. Thanks to real-time monitoring, you always have a clear overview of your assets.

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Without digital solution

  • High time and maintenance requirements

  • Common mistakes and a lack of control

  • Unclear and outdated stock data

  • No transparency regarding responsibilities and processes

With PASS Inventory Software

  • Order and structure instead of chaos and paperwork

  • Greater security and auditability

  • Better decision-making based on up-to-date data

  • Clear responsibilities and less coordination effort

What can be managed with our solution?

list of usage of our software

Our software enables the efficient management of a variety of inventories, including:

  • Contracts: e.g. project, work, leasing or telephone contracts

  • Material: e.g. privacy screens, batteries or printer ink

  • Workplaces: Assignment of specific hardware to the workstation

  • Assets: Any type of physical and digital equipment, e.g. computers, servers, mobile devices

  • Orders: Management of orders with filter options according to open items or payment methods

  • Software: Administration and management of software licenses

Test now for free

Test the PASS Inventory software free of charge and see for yourself how easy and efficient inventory management is.

Key functions of the inventory software

Create & manage assets

One of the main functions of our software is to record and manage company assets. Standardized fields make it easy to add different types of hardware by automatically recognizing customizable number sequences. The inventory software also enables smooth contract management, configuration of individual inventory types and fields, and linking between assets.

Create & manage assets

One of the main functions of our software is to record and manage company assets. Standardized fields make it easy to add different types of hardware by automatically recognizing customizable number sequences. The inventory software also enables smooth contract management, configuration of individual inventory types and fields, and linking between assets.

Inventory Software - Function: manage Assets

Create & manage assets

One of the main functions of our software is to record and manage company assets. Standardized fields make it easy to add different types of hardware by automatically recognizing customizable number sequences. The inventory software also enables smooth contract management, configuration of individual inventory types and fields, and linking between assets.

Inventory Software - Function: manage assets
Inventory Software - Function: manage Assets
Function: Create protocols
Function: Create protocols

Create protocols

Our software allows you to create logs for handovers, returns, loans and leases. With the rental function, hardware and material can be assigned either manually or through barcode scanning. In addition, labels, barcodes and logs can be generated for each asset and printed out immediately.

Create protocols

Our software allows you to create logs for handovers, returns, loans and leases. With the rental function, hardware and material can be assigned either manually or through barcode scanning. In addition, labels, barcodes and logs can be generated for each asset and printed out immediately.

Function: Create protocols

Create protocols

Our software allows you to create logs for handovers, returns, loans and leases. With the rental function, hardware and material can be assigned either manually or through barcode scanning. In addition, labels, barcodes and logs can be generated for each asset and printed out immediately.

Generate reports

Another central component is the reporting function. In addition to standard reports that can be called up with a click, it is also possible to create individual reports. These can then be downloaded for various purposes, such as license audits via CSV Excel export.

Gernerate reports

Another central component is the reporting function. In addition to standard reports that can be called up with a click, it is also possible to create individual reports. These can then be downloaded for various purposes, such as license audits via CSV Excel export.

Generate reports

Another central component is the reporting function. In addition to standard reports that can be called up with a click, it is also possible to create individual reports. These can then be downloaded for various purposes, such as license audits via CSV Excel export.

Inventory Software - Function: generate reports
Inventory Software - Function: generate reports
Inventory Software - Function: generate reports
Inventory Software - Function: Multi-tenant function
Inventory Software - Function: Multi-tenant function

Multi-Tenancy

The multi-tenant function enables hierarchical management of assets and users. It is particularly suitable for organizations such as public authorities that have complex asset management requirements, such as the management of laptops and tablets at several schools. It also enables the assignment of inventory from locations to rooms to individual workstations and/or users.

Multi-Tenancy

The multi-tenant function enables hierarchical management of assets and users. It is particularly suitable for organizations such as public authorities that have complex asset management requirements, such as the management of laptops and tablets at several schools. It also enables the assignment of inventory from locations to rooms to individual workstations and/or users.

Inventory Software - Function: Multi-tenant function

Multi-tenancy

The multi-tenant function enables hierarchical management of assets and users. It is particularly suitable for organizations such as public authorities that have complex asset management requirements, such as the management of laptops and tablets at several schools. It also enables the assignment of inventory from locations to rooms to individual workstations and/or users.

The PASS Inventory App

For technical support of your inventory

Advantages of our inventory software

User-friendliness

User-friendliness

Our inventory software has a user-friendly interface with integrated full-text search across all assets.

Central data storage

Central data storage

All inventory management components can be managed and linked together in a central system.

Integration & security

Integration & security

LDAP connection and automatic backup management ensure secure and smooth system integration.

Flexibility

Flexibility

Our software adapts flexibly to your requirements and can be individually expanded with modules and views.

Lifecycle historization

Lifecycle historization

Integrated historization ensures full traceability of hardware and software lifecycles.

Integrated barcode/ QR code

Integrated barcode/ QR code

Reliable recording and optimized work processes thanks to integrated barcode and QR code scanning.

Inventory software for all industries

Whether public administration, education or logistics: our software solution offers cross-industry inventory. Is your sector not listed? Contact us, we can certainly help you and check your individual requirements.

Municipalities

  • Audit-proof inventory for internal & external audits

Educational institutions

  • Overview of teaching materials and digital devices

Museums

  • Complete documentation of collections and exhibits

Warehouse & logistics

  • Transparency via mobile storage aids and returns containers

Religious communities

  • Documentation of church equipment and musical instruments

Facility Management

  • Support with maintenance & servicing

Hotel industry and events

  • Management of guest amenities per room or location

IT management

  • License management for legal certainty and cost control

References of our customers

The PASS Inventory Software makes our work much easier. Everything can be called up quickly and we don't have to think about where each asset is currently located. 

Benjamin Menzel

Benjamin Menzel

Head of IT

German Red Cross in Bodensee-Oberschwaben, Germany

Read the success story

The effort for IT Inventory Management was getting higher and higher. We wanted a simple and clear solution that would put an end to individual maintenance.

Volker Schoon

Volker Schoon

IT Manager

Ocean Breeze Energy

Read the success story

With PASS Inventory Software, we have gained a well-structured and flexible solution for handling our wide range of deployed hardware.

Marco Richter

Marco Richter

Team Leader Windows, internal IT

HFO Technology GmbH

Read the success story

Inventory management in practice:

German Red Cross Bodensee-Oberschwaben, Germany

German Red Cross Rescue Service Bodensee-Oberschwaben, Germany, relies on our PASS Inventory Software to efficiently manage its extensive IT infrastructure. With 15 rescue stations and around 2,500 users, the solution ensures greater transparency and control in IT asset management.

control center DRK Bodensee Oberschwaben

Our pricing models

Classic
€ 90,00
per month

  • Hardware management
  • Software management
  • Contract management
  • Reporting
  • Premium support
Contact us
Pro
€ 210,00
per month
All from Classic +
  • Material management
  • Order management
  • Facility & workplace management
  • Hardware & material rental
  • individual categories, inventory types and fields
  • On/ offboarding lists
  • LDAP/ Active Directory
Contact us
Unlimited
€ 420,00
per month
All from Pro +
  • Multi-tenant function (refers to the integration in a corporate group)
Contact us

FAQ: Frequently asked questions

Knowledge about inventory management

PASS Inventory App

The PASS Inventory App is available as a supplement to the inventory software. This app offers technical support during your inventory and simplifies the entire inventory process. Simply scan the QR or barcodes with a standard smartphone. The app includes the following functions:

  • Modern design and user-friendly interface
  • Integrated barcode and QR code scanner
  • Retrievable detailed overview of the respective assets
  • Step-by-step operating instructions available within the app
  • An integrated search function makes it easy to find assets using their article number
  • Our app can be seamlessly connected to any backend via the corresponding link or QR code
  • Contacting the system administrator by phone and/or email directly via the app

Download the PASS Inventory App

Download the PASS Inventory app for IOS or Android now

[Translate to Englisch:] App Store Badge
[Translate to Englisch:] Google Play Store Badge
[Translate to Englisch:] App Store Badge
[Translate to Englisch:] Google Play Store Badge
[Translate to Englisch:] App Store Badge
[Translate to Englisch:] Google Play Store Badge

Note: The Inventory App is an additional service and increases the cost of the license and cloud price.

Screenshots of the App

Silva-Marie Spietz

Silva-Marie Spietz

Business Development Management

PASS Consulting Group

+49 60 21 . 38 81 75 57

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