Inventory in municipalities
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Digital inventory of your municipal assets
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Mobile recording via app and barcode scanning
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Optimally tailored to cities, municipalities, and public authorities
Cities, municipalities and counties are under pressure to use resources efficiently, document inventories and meet legal audit requirements. In practice, however, this often proves difficult due to fragmented Excel spreadsheets and a lack of transparency.
PASS Inventory Software allows you to record and manage all inventories centrally, securely and in a structured manner, and is perfectly tailored to the requirements of municipal administrations.
![[Translate to Englisch:] Büroraum in einer Kommune](/fileadmin/img/pc/2_software_consulting/inventarisierungssoftware/Inventarisierung_Kommunen/_ce/inventarisierung-kommunen-buero.png "[Translate to Englisch:] Inventarisierung Kommunen Büroausstattung")
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Inventory obligation in municipalities
Local authorities and public institutions are legally required to fully record all their assets and regulary provide proof of them. This obligation is based on municipal budget regulations and double-entry accounting. With PASS, you can fulfil these obligations automatically and in an audit-proof manner.
Less administrative effort
Digital recording and automatic data maintenance eliminate the need for manual lists and Excel spreadsheets
More transparency
Clear overview of municipal assets, their locations, and responsibilities.
More efficient budget management
Up-to-date inventory data supports you in purchasing, budget planning, and resource allocation.
Keep track of all your municipality's assets – from furniture and technical equipment to contracts and IT assets.
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Structured recording: The software accurately maps your municipal organisational structure, providing a breakdown by institution, location, room or object type.
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Customisable inventory types: Add your own categories, fields and object areas with ease.
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Complete logging: All changes to inventory are automatically documented and stored in an audit-proof manner.
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Export functions for audits: Generate inventory lists with a single click for invoice verification or subsidy documentation.
The mobile app allows your employees to record inventory and conduct stocktaking directly on site via smartphone or tablet.
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Scan and document your assets. Use the scans to record inventory, add items and update data in real time.
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Seamless integration: All your data is automatically synchronised with your municipality's central inventory management system.
Easy to use
An intuitive user interface combined with a full-text search across all assets makes our inventory software particularly efficient.
GDPR compliant
All inventory data is processed in German ISO 27001-certified data centers—securely, legally compliant, and transparently.
Quick integration
Seamless and easy connection to existing management software, e.g., DMS, ERP, or budget planning tools.
Automatic historization
The software provides transparent and audit-proof recording of the entire life cycle of your assets, from acquisition to disposal.
Expertise in the public sector
We understand the specific requirements of public authorities and local governments and consistently implement them in our solutions.
Multi-tenancy
Our software enables the centralized management of multiple departments, facilities, and properties.
A real game changer
The PASS Inventory Software has been a real game changer for us. We have now inventoried over 2,000 assets, achieving significant time savings in our day-to-day operations. The app's QR scanning functionality is invaluable, especially in our environment with its specific hygiene requirements. This solution is ideal for a medium-sized company.
From manual maintenance to efficiency
The effort involved in IT inventory management was becoming increasingly greater. We wanted a simple and clear solution that would put an end to individual maintenance.
Assets at a glance
The PASS Inventory Software makes our work much easier. Everything can be accessed quickly and we don't have to think about where each asset is currently located. In addition, inventory management ensures that reorders are always placed on time.
Classic
- Hardware management
- Software management
- Contract management
- Reporting
- Premium support
* The annual maintenance fee is 20 % of the license price.
Pro
- Material management
- Order management
- Facility & workplace management
- Hardware & material rental
- Custom categories & inventory types
- On/Offboarding lists
- LDAP / Active Directory
* The annual maintenance fee is 20 % of the license price.
Unlimited
- Multi-tenant function (integration within a corporate group)
* The annual maintenance fee is 20 % of the license price.
Local authorities have to inventorize all movable and immovable assets that are relevant to the municipal budget. These include, for example, furniture, IT equipment, machinery, vehicles, land, and buildings. The inventory ensures correct accounting and transparency with regard to citizens and supervisory authorities.
