Manage and control funding efficiently
Subsidies are a key lever for driving public-sector and corporate projects. However, the sheer number of programs, requirements, and stakeholders makes the funding management process complex. Well-designed, cross-departmental data management is therefore essential for success.
With the PASS Grant Management System (PASS FMM), all relevant data is centrally collected and automatically evaluated according to grant guidelines. This enhances data quality and provides a reliable foundation for informed decision-making – the core building block for efficient administration and effective grant management.
Central data management
All grant projects and informations are consolidated in one place – without isolated solutions or media disruptions.
Transparency & legal compliance
All processes are transparently documented and audit-proof at all times.
Efficient processes
Automated procedures and centralized workflows save time and resources in grant management.
Features at a Glance
PASS FMM is modular in design. Starting with the standard modules, you can freely choose which additional features you would like to use. The standard version already covers a broad range of requirements for funding management.
STANDARD FEATURES
Funding Management
(Active and Passive)
Ad Hoc Reporting
Document Management
AI Service
EXTENSION MODULES
Suggestion Management
Data maintenance using the approval stages “Suggestion” and “Acceptance” with historically accurate data storage.
Similarity Check
Automatic duplicate checking before saving, with individually configurable sensitivity.
Plausibility Check
Rule-based data validation with automatic notifications in the event of deviations (e.g. cost overruns).
Anonymization
Anonymization of personal data through targeted overwriting of relevant information.
Automated Report Storage
Automatic creation and storage of PDF reports with optional scheduled distribution.
Data Export
Automated creation of export files (scheduled or result-based) with storage on a server or SharePoint.
Deadline Reminder System
Automatic reminders for deadlines and follow-ups with freely configurable lead times.
Notification System
Automatic notifications of data changes via message or email to defined users.
Controlling Portal
Graphical analysis with individual reports, dashboards and map views of spatial data.
Geodata
Visualization of funded projects with spatial references and their associated retention periods.
Word Reporting
Creation of customized Word reports using bookmarks, with optional automated distribution to defined recipients.
Single Sign-On
Automatic login via Kerberos with Active Directory or LDAP and optional self-registration.
REST Interface
Read and write data access via JSON with automatically generated API documentation.
Keep track of all changes and developments in your grant programs – documented transparently, traceably, and in a legally compliant manner.
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Seamless timeline: All adjustments to your grant projects (deadlines, conditions, finances) are automatically versioned and stored historically.
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Audit-proof documentation: Historical data states can be viewed at any time and reliably verified during audits.
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Flexible reports: Each search list can be exported to Excel with free definition of the relevant fields of the entire data model.
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Master sheets & notices: Master sheets for grant projects or official notices can be easily created using MS Word as the template basis.
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Plausibility checks: High data quality through automatic validation rules.
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Deadline reminders: Due dates are displayed in time, responsible parties are notified, and timely processing is supported in a transparent manner.
PASS FMM Controlling Portal
The Controlling Portal extends the PASS Grant Management System with powerful reporting modules with nteractive analyses, clear dashboards, and customizable reports.
Individual reports
Standard reports with key dates & time periods as well as custom analyses based on object combinations (e.g., application, funding program).
Personal dashboard
Each user can customize their dashboard individually, freely arrange widgets, and export reports as PDF files.
Map view
Visualize location-based projects – analyze and manage approved initiatives geographically.
Create funding programs with AI
The AI service reads funding guidelines, identifies key data and automatically creates a funding program in PASS FMM.
AI assistant for user questions
The integrated AI assistant uses the PASS FMM online help and answers user questions directly within the system.
Integrated funding search
Through the connection to the German federal funding database, you can search for available funding programs directly in PASS FMM.
Grant recipient
From project outline to final report: our software guides you through every step, tracks guidelines and deadlines, and minimizes repayment risks with built-in checks.
- Set rules & deadlines
- Apply & manage approvals
- Plan budget & request funds
- Submit proofs & close out
Grant provider
With the PASS Grants management software, you can define your own funding programs and monitor them throughout the entire project lifecycle.
- Define programs & manage budgets
- Review applications & prepare decisions
- Plan annual funds & reconcile disbursements
- Review expenditure reports
Flexibility
Modular components and scalable deployment ensure processes that adapt to your needs.
Years of expertise
Industry expertise and best practices ensure fast and reliable implementations.
Easy integration
Standardized REST interfaces enable fast data exchange with your systems.
GDPR compliant
Field-level traceability and clearly defined retention and deletion rules – secure and fully GDPR compliant.
Automated workflows
Rule-based checks as well as deadline and task automation ensure consistent processes.
Cloud or On-Premises
Available as SaaS or within your infrastructure, in line with security and compliance requirements.
Maximum flexibility in the grant process
As the central funding management department of the Hamburger Bildungsbaugruppe, we are responsible for actively managing and organizing the funding of new construction and renovation measures for school construction, university construction, daycare facilities and sports facilities in Hamburg, Germany. We use PASS FMM as the central tool for the entire funding process. We also use the additional controlling portal to graphically evaluate the stored data for our reports. PASS FMM has convinced us as an application in particular with its great flexibility, as our specific needs could be fully taken into account during the implementation.
Pro
- Data import/ export to Excel
- Plausibility checks during data entry
- Mass data processing
- Document management
- Basic deadline reminders
- Word reporting (using standard reports)
Comfort
- Define global searches
- Edit selection lists
- Manage role & permissions
- Notifications
- Custom deadline reminders
- Word reporting (define your own reports)
- Data anonymization
- Full access to the tracking log
- Independent customization of the data model
Once the contract is signed, customers in the Pro model receive their access credentials and can start entering data immediately—or work with preloaded test data if preferred.
In the Comfort model, PASS FMM becomes available immediately after PASS has completed the system setup. Furthermore, an implementation project allows for tailored adjustments to the data model based on the customer’s requirements.