Inventory Software

Digital inventory management with the PASS Inventory Software

Easy handling thanks to integrated app and barcode scanning

Scalable and individually expandable for any company size

Without digital support, inventory management quickly becomes time-consuming and error-prone, especially with constantly growing inventories.
Our software with a practical app centralizes and automates the management of your entire inventory, connects departments such as IT and purchasing and, thanks to real-time monitoring, ensures that you can keep an eye on your stocks at all times

list of usage of our software

Our software enables the efficient management of a variety of inventories, including:

Contracts: e.g. project, work, leasing or telephone contracts
Material: e.g. privacy screens, batteries or printer ink
Workplaces: Assignment of specific hardware to the workstation
Assets: Any type of physical and digital equipment, e.g. computers, servers, mobile devices
Orders: Management of orders with filter options according to open items or payment methods
Software: Administration and management of software licenses

German Red Cross Bodensee-Oberschwaben, Germany

German Red Cross Rescue Service Bodensee-Oberschwaben, Germany, relies on our PASS Inventory Software to efficiently manage its extensive IT infrastructure. With 15 rescue stations and around 2,500 users, the solution ensures greater transparency and control in IT asset management.

control center DRK Bodensee Oberschwaben

Create & manage assets

One of the main functions of our software is to record and manage company assets. Standardized fields make it easy to add different types of hardware by automatically recognizing customizable number sequences. The inventory software also enables smooth contract management, configuration of individual inventory types and fields, and linking between assets.

Create & manage assets

One of the main functions of our software is to record and manage company assets. Standardized fields make it easy to add different types of hardware by automatically recognizing customizable number sequences. The inventory software also enables smooth contract management, configuration of individual inventory types and fields, and linking between assets.

Inventory Software - Function: manage Assets

Create & manage assets

One of the main functions of our software is to record and manage company assets. Standardized fields make it easy to add different types of hardware by automatically recognizing customizable number sequences. The inventory software also enables smooth contract management, configuration of individual inventory types and fields, and linking between assets.

Inventory Software - Function: manage assets

Inventory Software - Function: manage Assets

Function: Create protocols

Function: Create protocols

Create protocols

Our software allows you to create logs for handovers, returns, loans and leases. With the rental function, hardware and material can be assigned either manually or through barcode scanning. In addition, labels, barcodes and logs can be generated for each asset and printed out immediately.

Create protocols

Our software allows you to create logs for handovers, returns, loans and leases. With the rental function, hardware and material can be assigned either manually or through barcode scanning. In addition, labels, barcodes and logs can be generated for each asset and printed out immediately.

Function: Create protocols

Create protocols

Our software allows you to create logs for handovers, returns, loans and leases. With the rental function, hardware and material can be assigned either manually or through barcode scanning. In addition, labels, barcodes and logs can be generated for each asset and printed out immediately.

Generate reports

Another central component is the reporting function. In addition to standard reports that can be called up with a click, it is also possible to create individual reports. These can then be downloaded for various purposes, such as license audits via CSV Excel export.

Gernerate reports

Another central component is the reporting function. In addition to standard reports that can be called up with a click, it is also possible to create individual reports. These can then be downloaded for various purposes, such as license audits via CSV Excel export.

Generate reports

Another central component is the reporting function. In addition to standard reports that can be called up with a click, it is also possible to create individual reports. These can then be downloaded for various purposes, such as license audits via CSV Excel export.

Inventory Software - Function: generate reports

Inventory Software - Function: generate reports

Inventory Software - Function: generate reports

Inventory Software - Function: Multi-tenant function

Inventory Software - Function: Multi-tenant function

Multi-Tenancy

The multi-tenant function enables hierarchical management of assets and users. It is particularly suitable for organizations such as public authorities that have complex asset management requirements, such as the management of laptops and tablets at several schools. It also enables the assignment of inventory from locations to rooms to individual workstations and/or users.

Multi-Tenancy

The multi-tenant function enables hierarchical management of assets and users. It is particularly suitable for organizations such as public authorities that have complex asset management requirements, such as the management of laptops and tablets at several schools. It also enables the assignment of inventory from locations to rooms to individual workstations and/or users.

Inventory Software - Function: Multi-tenant function

Multi-tenancy

The multi-tenant function enables hierarchical management of assets and users. It is particularly suitable for organizations such as public authorities that have complex asset management requirements, such as the management of laptops and tablets at several schools. It also enables the assignment of inventory from locations to rooms to individual workstations and/or users.

For technical support of your inventory

User-friendliness

Our inventory software has a user-friendly interface with integrated full-text search across all assets.

Central data storage

All inventory management components can be managed and linked together in a central system.

Integration & security

LDAP connection and automatic backup management ensure secure and smooth system integration.

Flexibility

Our software adapts flexibly to your requirements and can be individually expanded with modules and views.

Lifecycle historization

Integrated historization ensures full traceability of hardware and software lifecycles.

Integrated barcode/ QR code

Reliable recording and optimized work processes thanks to integrated barcode and QR code scanning.

14-day free trial

Whether public administration, education or logistics: our software solution offers cross-industry inventory. Is your sector not listed? Contact us, we can certainly help you and check your individual requirements.

Municipalities

Audit-proof inventory for internal & external audits

Educational institutions

Overview of teaching materials and digital devices

Museums

Complete documentation of collections and exhibits

Warehouse & logistics

Transparency via mobile storage aids and returns containers

Religious communities

Documentation of church equipment and musical instruments

Facility Management

Support with maintenance & servicing

Hotel industry and events

Management of guest amenities per room or location

IT management

License management for legal certainty and cost control

Classic

€ 90,00

per month

Hardware management
Software management
Contract management
Reporting
Premium support

Pro

€ 210,00

per month

All from Classic +

Material management
Order management
Facility & workplace management
Hardware & material rental
individual categories, inventory types and fields
On/ offboarding lists
LDAP/ Active Directory

Unlimited

€ 420,00

per month

All from Pro +

Multi-tenant function (refers to the integration in a corporate group)

Test the PASS Inventory software free of charge and see for yourself how easy and efficient inventory management is.

The PASS Inventory Software makes our work much easier. Everything can be called up quickly and we don't have to think about where each asset is currently located.

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Benjamin Menzel

Head of IT

German Red Cross in Bodensee-Oberschwaben, Germany

Read the success story

The effort for IT Inventory Management was getting higher and higher. We wanted a simple and clear solution that would put an end to individual maintenance.

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Volker Schoon

IT Manager

Ocean Breeze Energy

Read the success story

With PASS Inventory Software, we have gained a well-structured and flexible solution for handling our wide range of deployed hardware.

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Marco Richter

Team Leader Windows, internal IT

HFO Technology GmbH

Read the success story

What are the advantages of digitally inventorying my holdings?

Inventory software records and updates your stock automatically - making management faster, more reliable and less error-prone. You save costs, comply with regulations more easily and promote team collaboration.

How does the inventory process work with the software?

First, you simply record your assets using standardized fields and adapt them individually as required. You then create protocols for handover, return or rental - supported by barcode scans. Finally, you generate clear reports that you can export quickly

Who carries out the data cleansing and migration?

The cleanup and review of the existing inventory data, as well as the migration and consolidation of the legacy data into the system, can be carried out by us or by your company. For this purpose, all data can be initially collected on-site over a certain period using a separate inventory software.

Is there a permissions system to restrict access to certain views?

Yes, a rights structure on a group basis is available in the system and can be individually set, adapted and assigned.

Does the inventory software support multilingualism?

Our inventory software is currently available in German and English. Other languages upon request.

Is there a data backup for inventory management?

Yes, backups can be agreed individually and adjusted at any time.

Is it still possible to switch from the cloud version to an on-premises solution at a later date?

Yes, you can switch between editions at any time without any problems.

PASS Inventory Software Update 4.8 – now with asset inventory in the app

NEWS

18.June 2025

Update Notes: PASS Inventory Software 4.8

Bestandsverwaltung einfach gemacht: eine Lösung für alle Assets

PRESSE

26.August 2024

Inventory management made easy: one solution for all assets

PASS System Inventory: DRK Bodensee-Oberschwaben has everything in view

NEWS

17.January 2024

PASS System Inventory: DRK Bodensee-Oberschwaben has everything in view

The PASS Inventory App is available as a supplement to the inventory software. This app offers technical support during your inventory and simplifies the entire inventory process. Simply scan the QR or barcodes with a standard smartphone. The app includes the following functions:

Modern design and user-friendly interface
Integrated barcode and QR code scanner
Retrievable detailed overview of the respective assets
Step-by-step operating instructions available within the app
An integrated search function makes it easy to find assets using their article number
Our app can be seamlessly connected to any backend via the corresponding link or QR code
Contacting the system administrator by phone and/or email directly via the app

Download the PASS Inventory app for IOS or Android now

[Translate to Englisch:] App Store Badge

[Translate to Englisch:] Google Play Store Badge

Note: The Inventory App is an additional service and increases the cost of the license and cloud price.

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