Inventory Software
Our Inventory Software provides simple and clear inventory management of hardware, software, licenses, consumables, purchase orders and contracts, and provides a real-time, continuous view of assets under management. In addition, cross-departmental interfaces for IT Inventory Management (e.g. between IT and purchasing) are available to ensure a uniform flow of information and standardized processes.
Frequently, hardware, software and agreements are managed by companies in Excel lists. However, these become very complex and confusing as the scope increases. In addition, links between assets and users can only be displayed to a limited extent in Excel. Consequently, there is a substantial need for comprehensive Inventory Software to centrally organize, manage and monitor IT.
Our System Inventory is designed for multi-client operation with various different companies and organizational units, and is therefore also suitable for managing complex structures.
Hardware Inventory
Manage hardware components such as computers, servers, projectors, network components, printers, monitors, mobile devices and peripherals.
Software Management
Software inventory and license management with automatic validation and plausibility check as well as various metrics (per workstation, per device, per core, per socket, per virtual machine (VM)).
Contract Management
Administration of contracts (e.g. work, project, license, leasing, telephone, employment contracts, etc.)
Order Management
Management of orders with the possibility of filtering by open items, payment methods and companies.
Materials Management
Standardized inventory management for consumables such as privacy screens, batteries, printers ink, etc.
Rental Organization
Hardware and material can be assigned to a rental manually or alternatively by barcode scan.
Reporting
Standard reports as well as individually compilable queries via CSV-Excel export, e.g. for license audits.
Generic Asset Types
Generic asset types can be created in the administration area and thus individual objects can be managed.
Workplace Management/ Work Equipment Request
Assignment of created hardware and management of workstations as well as work equipment requirements of employees. Creation of new work equipment requests for better overview of required work equipment.
Onboarding/offboarding checklist
Create onboarding and offboarding checklists for new employees.
PASS System Inventory App
To provide technical support for your inventory...
- Modern and user friendly design
- Scan QR or barcodes conveniently with a standard smartphone
- Personal dashboard with the five latest inventories
- Hardware types visible as icons in the inventory list
- App detects items not on inventory list during scanning and adds them on demand
- Contacting the system admin by phone and/or email
- Operating instructions in the app
* The System Inventory App is an additional service and increases the cost of the license as well as cloud price (see Prices and Editions).
Homepage
Dashboard to create an overview of all categories
Register Hardware
Error-free registration of hardware using barcode scanner, storage of various desktop/notebook standard models
Overview hardware
Overview of all hardware components
Reporting
Reports on the current status of the system landscape
Overview material
Overview of low-value assets, incl. merchandise management system
Software with licenses
Overview of all software packages incl. license balance and error metrics
Why you should use inventory Software
A central asset tracking software for your IT infrastructure
IT Inventory Management is carried out in enterprises using a number of different systems, which are often incompatible with one another. Data integrity is corrupted, information is lost, the error rate is high, and all this leads to increased employee effort and rising costs.
Trying to manage these elements is becoming ever more complex thanks to the increasing flexibility and fast-paced nature of devices and software in the IT area, not to mention the associated leasing and maintenance contracts.
Optimization and economization when assigning software licenses
Furthermore, license audits lead to high costs due to poorly maintained inventory systems. Different license models (per seat, per core, per user) additionally complicate the balancing of licenses and software.
Reduce manual processes
Decentralized data storage leads to time-consuming and costly processes for IT employees and management. With our IT inventory management application, data is managed centrally. This avoids high manual maintenance efforts and double data storage.
Central Data Retention
All components can be managed in a central inventory system and connected with each other.
Multi-client function
Assets and users can be managed by level here. Users can only see and edit assets at their own level or a level below. Example: As a government agency, manage hundreds of laptops and tablets at multiple schools, for example.
Lifecycle Historization
The lifecycle of hardware and software can be traced seamlessly thanks to integrated historization.
LDAP connection
The existing user administration of your organization can be used for the PASS System Inventory.
Intelligent search
The search function recognizes relationships between the assets and displays them in milliseconds.
Barcode/QR Code Connection
Error-free capture via barcode/QR code scanner and noticeable improvement in workflows.
The Users
- User-friendly interface
- Use on-demand without local software installation in the browser
- High management performance due to low memory consumption
- Customizing of company requirements (protocols, multi-client operation, locations, etc.)
- Connection to existing systems (LDAP for user administration, ticket system for documentation, etc.)
IT Managers
Hosting/SaaS
- No management of the server necessary
- Automatic, regular backups
- No tying up of system resources
- Responsibility for operation lies with the service provider
Own Operation/Licensing
- Low CPU and memory consumption on server side
- No license costs for third-party components (based on established open source components)
Decision Maker/Management
- Reporting functions to identify potential savings
- Reduce process costs through more efficient IT Inventory Management
- Transparency for license audits
- Massive reduction of the error rate
- Low follow-up costs
Ocean Breeze Energy – IT Inventory Management with tailwind
"The effort for IT Inventory Management was getting higher and higher. We wanted a simple and clear solution that would put an end to individual maintenance."
Volker Schoon
IT Manager
Ocean Breeze Energy
HFO Technology GmbH – Asset management simplifies workflows
"With PASS System Inventory, we have gained a well-structured and flexible solution for handling our wide range of deployed hardware. The individual adaptations enable the effective use of our workflows and contribute to having a transparent overview at all times."
Marco Richter
Team Leader Windows, internal IT
HFO Technology GmbH
Setup of hardware
Standardized fields for setting up different hardware categories. The freely configurable number ranges are automatically recognized. It is also possible to fill the form using previously defined standard models. Finally, the option for barcode and label printing can be selected directly.
Software license management
Creation of licenses incl. the commitment to a corporation and reference to proof of purchase (e.g. ticket number). During software distribution, the installation is performed on a mobile device. The automatic assignment of licenses on user and hardware level can be done by mouse click.
Administration and organization
Inventory users can be imported automatically via an LDAP connection or alternatively created manually. An overview of all assigned assets exists for each user. The IT inventory software also enables the management of workstations and supports the integration of new employees. Onboarding checklists can be created for this purpose. Employees can also create work equipment requests if they need new work equipment.
Usability and accessibility
- Integrated full-text search of all assets
- Responsive design for mobile devices
- Platform-independent usability via web browser
Customizing
- Can be adjusted to meet company requirements
- Authorization system to restrict individual user accounts
- Customer-specific enhancement to include new modules, views and assets
Integration and security
- LDAP connection
- Integrated backup management
- Modern design and user-friendly interface
- Integrated barcode and QR code scanner
- Retrievable detailed overview (general information, technical data, contractual data) of the respective assets
- Assets can be found via the search by entering the item number
- One app for all systems - app can connect to any backend with the appropriate link or QR code
- Contacting the system admin by phone and/or email directly through the app
- Step-by-step operating instructions available within the app
Home screen
Overview of the last created inventory lists
Total view inventory lists
All inventory lists and their progress at a glance
Detail view inventory list
Overview of already scanned and pending assets
Scanner
Infoscanner provides detailed information about the asset. With the Capture function, the asset is checked off or added to the inventory list.
Asset details
The general, technical and contractual data of the asset in question are immediately accessible
Settings
Configuration of the backend server
Tutorial/User Guide
Step-by-step instructions for using the app
Contact
Entering a contact person in the company for a quick establishment of contact
Available editions of the inventory software
Needs-based solution packages are available for every IT inventory requirement
| Classic | Pro | Unlimited | |
|---|---|---|---|
| Description | IT inventory with management-typical configuration items | Cross-departmental management of configuration items | Multi-location management with multi-client capability |
| Type of use | License/Web application | License/Web application | License/Web application |
| License prices (5 user accounts) Cloud prices (5 user accounts) |
one-time 2.120 €* 90 € (monthly) |
one-time 4.840 €* 210 € (monthly) | one-time 9.690 € *, 540 € per client 420 € (monthly), including 2 clients |
Functions | |||
| Hardware management Manage assets with details like location, passwords, manufacturer, etc. | |||
| Software management Manage and assign software to assets and users | |||
| Contract management Contracts with email notification when they are about to expire | |||
| Reporting Generate various reports from the system, such as all assets at a location | |||
| Order management Manage orders in the system and possible interface to a ticket system | |||
| Material management Material input and output | |||
| Rental hardware & material | |||
| Generic asset types Create your own asset types as desired | |||
| Workplace management Assign workstations to employees or even just assets at the workstation | |||
| Work equipment requirement (overview of required work equipment) | |||
| Administration on- & offboarding checklists | |||
| Assets/inventory count | unlimited | unlimited | unlimited |
Additional services | |||
| Inventory lists together with the app | |||
| App for inventory support** | |||
| Premium support | |||
| Multi-client function Assets and users can be managed by level here. Users can only see and edit assets at their own level or at a level below them. | |||
| LDAP/Active Directory | |||
| Individual categorization | |||
| User management/ Roles | |||
| Automatic email notifications |
| Classic | Pro | Unlimited | |
|---|---|---|---|
| Description | IT inventory with management-typical configuration items | Cross-departmental management of configuration items | Multi-location management with multi-client capability |
| Type of use | License/Web application | License/Web application | License/Web application |
| License prices (5 user accounts) Cloud prices (5 user accounts) |
one-time 2.120 €* 90 € (monthly) |
one-time 4.840 €* 210 € (monthly) | one-time 9.690 € *, 540 € per client 420 € (monthly), including 2 clients |
Functions | |||
| Hardware management Manage assets with details like location, passwords, manufacturer, etc. | |||
| Software management Manage and assign software to assets and users | |||
| Contract management Contracts with email notification when they are about to expire | |||
| Reporting Generate various reports from the system, such as all assets at a location | |||
| Order management Manage orders in the system and possible interface to a ticket system | |||
| Material management Material input and output | |||
| Rental hardware & material | |||
| Generic asset types Create your own asset types as desired | |||
| Workplace management Assign workstations to employees or even just assets at the workstation | |||
| Work equipment requirement (overview of required work equipment) | |||
| Administration on- & offboarding checklists | |||
| Assets/inventory count | unlimited | unlimited | unlimited |
Additional services | |||
| Inventory lists together with the app | |||
| App for inventory support** | |||
| Premium support | |||
| Multi-client function | Assets and users can be managed by level here. Users can only see and edit assets at their own level or at a level below them. | ||
| LDAP/Active Directory | |||
| Individual categorization | |||
| User management/ Roles | |||
| Automatic email notifications |
* The annual maintenance costs amount 20% of the license price.
** The costs of the app increase the license price for each edition by 100 € (for 5 users), the cloud price by 15 € (per user/month).
Do you need certain features that are not listed? Or you need help with data migration? Contact us, we will be happy to help you.
Practical experience has shown that automated software inventory brings with it enormous potential for error due to incorrect or duplicate recognition or inaccessible remote systems. Instead, normal or permanent maintenance using a computer-aided system for IT inventory is much more reliable. Following the migration, the data can be integrated into the software deployment process of the IT department without a great deal of extra effort.