Our IT Inventory Management Software provides simple and clear inventory management of hardware, software, licenses, consumables, purchase orders and contracts, and provides a real-time, continuous view of assets under management. In addition, cross-departmental interfaces for IT Inventory Management (e.g. between IT and purchasing) are available to ensure a uniform flow of information and standardized processes.
Frequently, hardware, software and agreements are managed by companies in Excel lists. However, these become very complex and confusing as the scope increases. In addition, links between assets and users can only be displayed to a limited extent in Excel. There is therefore a significant need for comprehensive IT Inventory Management Software to centrally organize, manage and monitor IT.
Our System Inventory is designed for multi-client operation with various different companies and organizational units, and is therefore also suitable for managing complex structures.
Managing of computers, servers, projectors, network components, printers, monitors, mobile devices and peripheral equipment.
Software inventory and license management with automatic validation and plausibility check as well as various metrics (per workstation, per device, per core, per socket, per virtual machine (VM)).
Administration of standard agreements (e.g. work or employment contracts), leasing and telephone agreements.
Management of orders with the possibility of filtering by open items, payment methods and companies.
Standardized merchandise management for consumables such as privacy screens, switches, routers, etc.
Hardware and material can be assigned to a rental manually or alternatively by barcode scan.
Standard reports as well as individually compilable queries via CSV-Excel export, e.g. for license audits.
Generic Asset Types
Generic asset types can be created in the administration area and thus individual objects can be managed.
Administration of workstations and assignment of registered hardware.
Onboarding Checklist Management
Creation of onboarding checklists for new employees.
Why you should use the central IT inventory system PASS System Inventory
A central inventory system for your IT infrastructure
IT Inventory Management is carried out in enterprises using a number of different systems, which are often incompatible with one another. Data integrity is corrupted, information is lost, the error rate is high, and all this leads to increased employee effort and rising costs.
Trying to manage these elements is becoming ever more complex thanks to the increasing flexibility and fast-paced nature of devices and software in the IT area, not to mention the associated leasing and maintenance contracts.
Optimization and economization when assigning software licenses
Furthermore, license audits lead to high costs due to poorly maintained inventory systems. Different license models (per seat, per core, per user) additionally complicate the balancing of licenses and software.
Reduce manual processes
Decentralized data storage leads to time-consuming and costly processes for IT employees and management. With our IT inventory management application, data is managed centrally. This avoids high manual maintenance efforts and double data storage.
Central Data Retention
All components can be managed in a central inventory system and connected with each other
Operation as platform-independent web application using trend-setting technology
The lifecycle of hardware and software can be traced seamlessly thanks to integrated historization
Customer-specific extensions with new modules and adapted functions or views offer maximum flexibility
The search function recognizes relationships between the assets and displays them in milliseconds
Error-free capture using barcode scanners and significant improvement of workflows
- User-friendly interface
- Use on-demand without local software installation in the browser
- High management performance due to low memory consumption
- Customizing of company requirements (protocols, multi-client operation, locations, etc.)
- Connection to existing systems (LDAP for user administration, ticket system for documentation, etc.)
- No management of the server necessary
- Automatic, regular backups
- No tying up of system resources
- Responsibility for operation lies with the service provider
- Low CPU and memory consumption on server side
- No license costs for third-party components (based on established open source components)
- Reporting functions to identify potential savings
- Reduce process costs through more efficient IT Inventory Management
- Transparency for license audits
- Massive reduction of the error rate
- Low follow-up costs
Inventory users can be automatically imported via an LDAP connection or created manually. An overview of all assigned assets exists for each user. The IT Inventory Management Software also enables the management of workstations and supports the integration of new employees. Onboarding checklists can be created for this purpose.
Usability and accessibility
- Integrated full-text search of all assets
- Responsive design for mobile devices
- Platform-independent usability via web browser
- Can be adjusted to meet company requirements
- Authorization system to restrict individual user accounts
- Customer-specific enhancement to include new modules, views and assets
Integration and security
- LDAP connection
- Integrated backup management
- Network inventory (upon request)
|Type of use||License/Web application||License/Web application|
|License prices (5 user accounts)|
Cloud prices (5 user accounts)
| 1.750 €*|
75 € (monthly)
| 4.000 €*|
175 € (monthly)
|Description||IT inventory with management-typical configuration items||Cross-departmental management of configuration items|
|Rental hardware & material|
|Generic asset types|
|Administration onboarding checklist|
|App for inventory support**|
Practical experience has shown that automated software inventory brings with it enormous potential for error due to incorrect or duplicate recognition or inaccessible remote systems. Instead, normal or permanent maintenance using a computer-aided system for IT inventory is much more reliable. Following the migration, the data can be integrated into the software deployment process of the IT department without a great deal of extra effort.