Practice-oriented all-in-one IT Inventory Management
Cross-departmental real-time lifecycle management of your equipment with our System Inventory
Our IT Inventory Management Software provides simple and clear inventory management of hardware, software, licenses, consumables, purchase orders and contracts, and provides a real-time, continuous view of assets under management. In addition, cross-departmental interfaces for IT Inventory Management (e.g. between IT and purchasing) are available to ensure a uniform flow of information and standardized processes.
Frequently, hardware, software and agreements are managed by companies in Excel lists. However, these become very complex and confusing as the scope increases. In addition, links between assets and users can only be displayed to a limited extent in Excel. There is therefore a significant need for comprehensive IT Inventory Management Software to centrally organize, manage and monitor IT.
Our System Inventory is designed for multi-client operation with various different companies and organizational units, and is therefore also suitable for managing complex structures.
Hardware Inventory
Managing of computers, servers, projectors, network components, printers, monitors, mobile devices and peripheral equipment.
Software Management
Software inventory and license management with automatic validation and plausibility check as well as various metrics (per workstation, per device, per core, per socket, per virtual machine (VM)).
Contract Management
Administration of standard agreements (e.g. work or employment contracts), leasing and telephone agreements.
Order Management
Management of orders with the possibility of filtering by open items, payment methods and companies.
Materials Management
Standardized inventory management for consumables such as privacy screens, batteries, printers ink, etc.
Rental Organization
Hardware and material can be assigned to a rental manually or alternatively by barcode scan.
Reporting
Standard reports as well as individually compilable queries via CSV-Excel export, e.g. for license audits.
Generic Asset Types
Generic asset types can be created in the administration area and thus individual objects can be managed.
Workplace Management/ Work Equipment Request
Assignment of created hardware and management of workstations as well as work equipment requirements of employees. Creation of new work equipment requests for better overview of required work equipment.
Onboarding Checklist Management
Creation of onboarding checklists for new employees.
PASS System Inventory App
To provide technical support for your inventory...
- Modern and user friendly design
- Scan QR or barcodes conveniently with a standard smartphone
- Personal dashboard with the five latest inventories
- Hardware types visible as icons in the inventory list
- App detects items not on inventory list during scanning and adds them on demand
- Contacting the system admin by phone and/or email
- Operating instructions in the app
* The System Inventory App is an additional service and increases the cost of the license as well as cloud price (see Prices and Editions).
Homepage
Dashboard to create an overview of all categories
Register Hardware
Error-free registration of hardware using barcode scanner, storage of various desktop/notebook standard models
Overview Hardware
Overview of all hardware components
Reporting
Reports on the current status of the system landscape
Overview Material
Overview of low-value assets, incl. merchandise management system
Software with Licenses
Overview of all software packages incl. license balance and error metrics
Increase efficiency, reduce costs
Why you should use the central IT inventory system PASS System Inventory
A central inventory system for your IT infrastructure
IT Inventory Management is carried out in enterprises using a number of different systems, which are often incompatible with one another. Data integrity is corrupted, information is lost, the error rate is high, and all this leads to increased employee effort and rising costs.
Trying to manage these elements is becoming ever more complex thanks to the increasing flexibility and fast-paced nature of devices and software in the IT area, not to mention the associated leasing and maintenance contracts.
Optimization and economization when assigning software licenses
Furthermore, license audits lead to high costs due to poorly maintained inventory systems. Different license models (per seat, per core, per user) additionally complicate the balancing of licenses and software.
Reduce manual processes
Decentralized data storage leads to time-consuming and costly processes for IT employees and management. With our IT inventory management application, data is managed centrally. This avoids high manual maintenance efforts and double data storage.
Central Data Retention
All components can be managed in a central inventory system and connected with each other
Various Platforms
Operation as platform-independent web application using trend-setting technology
Lifecycle Historization
The lifecycle of hardware and software can be traced seamlessly thanks to integrated historization
Regular Updates
The PASS System Inventory is continuously developed and improved. Customer requests or wishes are also taken into account in the process
Intelligent search
The search function recognizes relationships between the assets and displays them in milliseconds
Barcode/QR Code Connection
Error-free capture via barcode/QR code scanner and noticeable improvement in workflows
The Users
- User-friendly interface
- Use on-demand without local software installation in the browser
- High management performance due to low memory consumption
- Customizing of company requirements (protocols, multi-client operation, locations, etc.)
- Connection to existing systems (LDAP for user administration, ticket system for documentation, etc.)
IT Managers
Hosting/SaaS
- No management of the server necessary
- Automatic, regular backups
- No tying up of system resources
- Responsibility for operation lies with the service provider
Own Operation/Licensing
- Low CPU and memory consumption on server side
- No license costs for third-party components (based on established open source components)
Decision Maker/Management
- Reporting functions to identify potential savings
- Reduce process costs through more efficient IT Inventory Management
- Transparency for license audits
- Massive reduction of the error rate
- Low follow-up costs
Ocean Breeze Energy – IT Inventory Management with tailwind
"The effort for IT Inventory Management was getting higher and higher. We wanted a simple and clear solution that would put an end to individual maintenance."
Volker Schoon
IT Manager
Ocean Breeze Energy
HFO Technology GmbH – Asset management simplifies workflows
"With PASS System Inventory, we have gained a well-structured and flexible solution for handling our wide range of deployed hardware. The individual adaptations enable the effective use of our workflows and contribute to having a transparent overview at all times."
Marco Richter
Team Leader Windows, internal IT
HFO Technology GmbH
Setup of hardware
Standardized fields for setting up different hardware categories. The freely configurable number ranges are automatically recognized. It is also possible to fill the form using previously defined standard models. Finally, the option for barcode and label printing can be selected directly.
Software license management
Creation of licenses incl. the commitment to a corporation and reference to proof of purchase (e.g. ticket number). During software distribution, the installation is performed on a mobile device. The automatic assignment of licenses on user and hardware level can be done by mouse click.
Administration and organization
Inventory users can be imported automatically via an LDAP connection or alternatively created manually. An overview of all assigned assets exists for each user. The IT inventory software also enables the management of workstations and supports the integration of new employees. Onboarding checklists can be created for this purpose. Employees can also create work equipment requests if they need new work equipment.
Usability and accessibility
- Integrated full-text search of all assets
- Responsive design for mobile devices
- Platform-independent usability via web browser
Customizing
- Can be adjusted to meet company requirements
- Authorization system to restrict individual user accounts
- Customer-specific enhancement to include new modules, views and assets
Integration und Sicherheit
- LDAP connection
- Integrated backup management
Available editions of IT Inventory Management solution
Needs-based solution packages are available for every IT inventory requirement
* The annual maintenance costs amount 20% of the license price.
** The costs of the app increase the license price for each edition by 300 € (for 5 users), the cloud price by 10 € (per user/month).
Do you need certain features that are not listed? Or you need help with data migration? Contact us, we will be happy to help you.
Practical experience has shown that automated software inventory brings with it enormous potential for error due to incorrect or duplicate recognition or inaccessible remote systems. Instead, normal or permanent maintenance using a computer-aided system for IT inventory is much more reliable. Following the migration, the data can be integrated into the software deployment process of the IT department without a great deal of extra effort.